General Workshop Policy

In order to participate in the New York Society of Play’s Workshops, the Participant, by his/her parent/legal guardian, hereby consent and agree to all and each of the following terms

1. Registration / Payment

Participant shall pay, within 24 hours following attendance, for each and every session of any Workshop Participant attends, whether it is an in-person event or an online Workshop with pre-registration on the website. In the event a session is attended without pre-payment or reservation, Participant understands and agrees that Participant shall be charged by New York Society of Play for these services by directly charging Participant’s credit card on file. In the event a Workshop (whether online or in person) is full, Participant understands and agrees that Participant will join a waitlist for said Workshop 48 hours before said session starts and Participant will receive updates if new seats become available. Alternatively, Participant can register for a different Workshop on a different date.

2. Registration / Billing

Participant grants the New York Society of Play permission to share Participant’s information with other companies only to the extent that such information is necessary for billing and registration purposes.

3. Cancellation / Refund Policy

All reservations have a grace period after purchase before the start of the second session during which a full refund of the amount paid can be received upon cancellation. After this period, no refunds will be available except under special circumstances at the discretion of the New York Society of Play.

If a Participant decides to leave in mid-semester, Participant’s registration is cancelled, and his/her spot is no longer reserved. A Participant may re-register based on availability at the time of re-registration.

4. Online Safety

This portion of our policy is applicable to all virtual classes, as well as our in-person programs that pivot online either as a hybrid option or due to a program closure.

Participant is familiar with the curriculum and the activities which take place in the New York Society of Play’s online courses and hereby wishes to participate in the New York Society of Play’s Workshops and assume all risks and hazards incidental to the New York Society of Play’s Workshop. Participant covenants that he/she will have at all times supervision of the Participant’s parent/legal guardian during his/her participation in the New York Society of Play’s Workshops.

Participants authorize this student to participate in live streaming video and audio communication with New York Society of Play employees and other students registered in the New York Society of Play’s online workshops. Participant understands that New York Society of Play uses external websites and third-party vendor platforms as they pertain to the New York Society of Play’s online Workshops. Participant agrees that the New York Society of Play is not liable for information that is retrieved or transmitted via the internet or third-party vendor platforms, or any unauthorized charges resulting from a Participant’s use of the internet. Participant understands that the New York Society of Play’s employees are mandated reporters and as such, any child abuse or neglect suspected as a result of live video streaming from the student’s home or other communication related to the student’s participation in the New York Society of Play’s online workshops will be reported. 

5. Online Reviews

Participant grants the New York Society of Play permission to use Participant’s reviews for promotional purposes, and to mention highlights from Participant’s activities (e.g. “Thomas went on such-and-such an adventure in Dungeons & Dragons and did this and that”) provided that the real name of the Participant is changed or obscured.

6. Liability Waiver

PARTICIPANT HEREBY RELEASES, WAIVES, COVENANTS NOT TO SUE, INDEMNIFIES AND HOLDS HARMLESS NEW YORK SOCIETY OF PLAY FROM ANY AND ALL LIABILITY, CLAIMS, DEMANDS, ACTIONS AND CAUSES OF ACTION WHATSOEVER ARISING OUT OF OR RELATED TO ANY LOSS, DAMAGE, INJURY, ILLNESS, ATTORNEY’S FEES OR HARM OF ANY KIND OR NATURE TO PARTICIPANT ARISING OUT OF STUDENT’S PARTICIPATION IN THE NEW YORK SOCIETY OF PLAY’S WORKSHOPS. THIS RELEASE EXTENDS TO ANY CLAIM MADE BY PARENTS OR GUARDIANS AND/OR THEIR ASSIGNS ARISING FROM OR IN ANY WAY CONNECTED WITH THE AFOREMENTIONED ACTIVITIES.

Live Workshop Addendum

In order to participate in the New York Society of Play’s live Workshops, the Participant, by his/her parent/legal guardian, hereby consent and agree to all and each of the following terms

1. Allergies and Other Health Concerns

By agreeing to this policy, Participant affirms that they have informed the New York Society of Play of any severe allergies Participant may have, and have provided New York Society of Play with the means to manage these allergies such as medication or a medical device, along with detailed instructions for their usage.

Participant likewise affirms that they have informed the New York Society of Play of any other health concerns which they should be aware of (ex. Diabetes, epilepsy), and have provided New York Society with the means to manage these concerns if necessary (e.g. medication), along with detailed instructions for their usage.

Online Workshop Addendum

In order to participate in the New York Society of Play’s online Workshops, the Participant, by his/her parent/legal guardian, hereby consent and agree to all and each of the following terms:

1. Low Attendance Policy

If a Workshop has one or fewer signups, The New York Society of Play reserves the right to cancel Workshop no less than three hours before it begins. If a Participant is registered for a Workshop that has been cancelled, the New York Society of Play will either switch the Participant to a Workshop of equivalent value based on Participant’s request, or refund Participant for the full amount of the Workshop. If a Workshop has only one Minor Participant in attendance after the first ten minutes for any reason, the New York Society of Play will record the Workshop until another Participant arrives, or for its entirety, for security and safety. These recordings are mandatory and will not be used for any other purpose (such as training or advertising). Please see our COPPA Privacy Policy.

In the event of a Workshop has only one Minor Participant in attendance due to last minute cancellations, Participant may elect either to cancel, subject to Paragraph 2 above, or to continue the Workshop.

2. Student/Parent Online Behavior Agreement

Participant shall communicate and behave appropriately, as defined by our Social Contract, with other participants and with New York Society of Play’s staff.

Participants shall not create or share inappropriate content with anyone involved in the New York Society of Play Workshop, including but not limited to inappropriate or graphic language and images, or engage in cyberbullying of any kind.

Participant shall only communicate with New York Society of Play staff through official New York Society of Play communication means (info@nyplays.org, 347-292-9549). Participant shall not communicate with New York Society of Play staff via social media or other personal accounts.

Participant covenant and warrants that he/she will not take or transmit pictures, videos or audio recordings of another participants or staff participating the New York Society of Play’s online workshops, including taking screenshots of live streaming or video communication.

Violations of this Paragraph are subject to disciplinary action, including but not limited to verbal warning guided by the Social Contract, communication with a Participant’s parent or guardian and, in serious cases, removal from the New York Society of Play program without refund.